Exhibits

Exhibits are evidence and reference materials that support decision-making. They provide the documentation needed to make informed choices and create a complete audit trail.

Exhibits section on an issue page

What are exhibits?

An exhibit is any supporting material attached to an issue. Exhibits help your team:

• Review relevant evidence before voting

• Reference source documents and data

• Maintain a record of what informed each decision

• Include supporting materials in formal resolutions

Exhibit types

Decisio supports five types of exhibits to cover different kinds of evidence.

Exhibit type selector

Type	Description	Use case
Event	A date, time, and description of something that occurred	Meeting notes, incident reports, milestone dates
File	An uploaded document	PDFs, spreadsheets, presentations, images
Link	A URL to an external resource	Web pages, shared documents, online tools
Media	Video or audio content	Recordings, presentations, interviews
Text	Written content entered directly	Notes, summaries, quotes, excerpts

Add an exhibit

1. Open an issue

2. Click Add Exhibit

3. Select the exhibit type

4. Enter the required information

5. Add a title and optional description

6. Click Save

Add exhibit dialog

Adding files

When adding a file exhibit:

• Supported formats include PDF, Word, Excel, PowerPoint, and common image formats

• Maximum file size is displayed during upload

• Files are securely stored and only accessible to authorised users

File upload interface

Adding links

When adding a link exhibit:

• Enter the full URL including https://

• Add a descriptive title so the link's purpose is clear

• Consider whether the linked content may change over time

For important external documents, consider uploading a copy as a file exhibit to preserve the content at that point in time.

Exhibits in resolutions

When a motion passes, you can include relevant exhibits in the formal resolution. This creates a complete record of the evidence that informed the decision.

See Resolutions for more details on how exhibits are cited.

Managing exhibits

Edit an exhibit

1. Open the issue containing the exhibit

2. Find the exhibit in the Exhibits section

3. Click the exhibit to view details

4. Click Edit

5. Make your changes

6. Click Save

Withdraw an exhibit

If an exhibit is no longer relevant or accurate, you can withdraw it. Withdrawn exhibits remain visible in the audit trail but are marked as withdrawn.

1. Open the exhibit

2. Click Withdraw

3. Enter a reason for withdrawal

4. Click Confirm

Withdrawn exhibits cannot be deleted, ensuring the decision history remains complete and auditable.

Supersede an exhibit

When new evidence replaces old evidence, supersede the original exhibit:

1. Add the new exhibit

2. Open the original exhibit

3. Click Supersede

4. Select the new exhibit as the replacement

5. Click Confirm

The original exhibit will be marked as superseded with a link to its replacement.

Best practices

Writing exhibit titles

Clear titles help team members quickly understand what each exhibit contains:

Good	Bad
"Q4 2024 Financial Report - Final"	"Report"
"Board Meeting Minutes - 15 Jan 2025"	"Minutes"
"Vendor Proposal - Acme Corp"	"Proposal.pdf"

Organising exhibits

• Add exhibits early so the team has time to review before voting

• Group related exhibits by using consistent naming conventions

• Include context in descriptions to explain why the exhibit is relevant

Related

• Issues - Exhibits are attached to issues

• Resolutions - Exhibits can be cited in formal resolutions

• Motions - Reference exhibits when proposing motions