Resolutions

A resolution is a formal, immutable record of a decision. When a motion passes, it can be formalised into a resolution that serves as the official record for governance and compliance purposes.

A resolved issue showing the resolution summary

What are resolutions?

Resolutions provide:

• Permanence - An unchangeable record of what was decided

• Accountability - Clear documentation of who voted and when

• Compliance - Audit-ready evidence for regulatory requirements

• Reference - A single source of truth for past decisions

Create a resolution

After a motion passes, you can create a resolution:

1. Open the issue with the passed motion

2. Click Create Resolution on the motion

3. Review the resolution details

4. Select which exhibits to include as citations

5. Click Finalise Resolution

Once finalised, a resolution cannot be edited. Review all details carefully before confirming.

Resolution contents

A resolution includes:

Section	Description
Title	The decision statement (from the motion)
Description	Full details and context
Outcome	The voting result (Passed)
Vote breakdown	How each participant voted
Cited exhibits	Supporting evidence included in the record
Timestamps	When voting occurred and when the resolution was created
Issue reference	Link to the original issue

Resolution card showing key details

Resolution states

Resolutions can exist in three states:

State	Description
Active	The current, valid resolution
Voided	Nullified due to error or changed circumstances
Superseded	Replaced by a newer resolution

Voiding a resolution

In rare cases, a resolution may need to be voided:

1. Open the resolution

2. Click Void Resolution

3. Enter a detailed reason for voiding

4. Click Confirm

Resolution actions including void and supersede options

Voiding does not delete the resolution. It remains in the audit trail, marked as voided with the reason recorded.

Superseding a resolution

When a new decision replaces a previous one:

1. Create and pass a new motion addressing the same topic

2. Create a resolution from the new motion

3. Select the previous resolution to supersede

4. The old resolution is automatically marked as superseded

Audit trail

Every resolution maintains a complete history including:

• When the resolution was created

• Who created it

• All state changes (voided, superseded)

• Reasons for any changes

• Links to related issues and motions

Viewing history

1. Open the resolution

2. Click History

3. Review the chronological list of events

Resolution history showing previous resolutions

Resolution reports

Generate formal resolution reports for:

• Board meeting records

• Regulatory submissions

• Stakeholder communications

• Internal documentation

Export a resolution

1. Open the resolution

2. Click Export

3. Select the format (PDF recommended for formal records)

4. Click Download

Best practices

When to create resolutions

Create resolutions for:

• Formal board decisions

• Policy approvals

• Budget authorisations

• Significant strategic choices

• Any decision requiring an audit trail

Writing effective resolutions

The motion text becomes the resolution, so ensure motions are written clearly:

Good	Bad
"Approve the 2025 marketing budget of $500,000 as detailed in Exhibit A"	"Approve the budget"
"Appoint Jane Smith as Chief Technology Officer effective 1 March 2025"	"Hire Jane"
"Adopt the revised Privacy Policy (v2.1) attached as Exhibit B"	"Update policy"

Including exhibits

• Only cite exhibits that directly support the decision

• Ensure cited exhibits contain the information referenced

• Consider the long-term readability of the resolution

Related

• Motions - Resolutions are created from passed motions

• Exhibits - Supporting materials cited in resolutions

• Voting - How voting outcomes are determined