Audit Trail Overview

Decisio creates a comprehensive, tamper-evident audit trail for every decision your organization makes. This documentation explains how the audit trail works and why it matters for compliance.

Why audit trails matter

Modern governance requires accountability. Whether you're subject to regulatory oversight, board reporting requirements, or internal compliance policies, you need to demonstrate:

• Who made or influenced a decision

• What was decided and why

• When the decision was made

• How the decision-making process unfolded

Decisio captures all of this automatically, without requiring manual record-keeping.

What gets recorded

Every action in Decisio is timestamped and attributed to a specific user:

Issues

• Creation date and author

• All edits to title and description

• Status changes (open, closed, archived)

• Comments and discussions

Motions

• Who proposed the motion and when

• Motion content and any amendments

• Supporting exhibits and attachments

• Status transitions (draft, open, passed, failed, withdrawn)

Votes

• Each vote cast, including the voter and timestamp

• Vote rationale (when provided)

• Vote changes before finalization

• Final tally and outcome

Resolutions

• When the resolution was created

• The motion that was resolved

• All participants and their votes

• Any subsequent voiding or superseding actions

Designed for review

The audit trail in Decisio is structured for easy review by:

• Legal counsel investigating past decisions

• Compliance officers conducting audits

• Board members reviewing governance practices

• External auditors verifying decision processes

All records are accessible through the platform interface and can be exported for offline review.

Key characteristics

Automatic capture

You don't need to remember to log actions. Every interaction with the platform is recorded automatically in the background.

User attribution

Every action is tied to an authenticated user account. There are no anonymous actions in Decisio.

Immutable history

Past records cannot be altered or deleted. See Resolution Immutability for details on how this works.

Chronological integrity

All timestamps are server-generated and cannot be manipulated by users, ensuring accurate chronological ordering.

Accessing the audit trail

Resolution history

Each resolution displays a complete timeline of its lifecycle:

1. Navigate to the resolution

2. View the History section

3. See all events from issue creation through final resolution

Issue activity

Issues show a running log of all activity:

• Comments and discussions

• Motion proposals

• Status changes

• Participant additions

Workspace activity

Workspace administrators can view organization-wide activity patterns and decision history.

Best practices

To maximize the value of your audit trail:

• Use descriptive titles for issues and motions to make records self-explanatory

• Provide rationale when voting to capture the reasoning behind decisions

• Attach exhibits to document the evidence considered

• Complete decisions promptly to ensure accurate timestamps reflect actual timing

Compliance use cases

Board governance

Document fiduciary decisions with complete deliberation records for regulatory filings and liability protection.

Committee oversight

Track committee votes and recommendations with full attribution for annual reports and audits.

Policy decisions

Create defensible records of policy adoption processes for legal discovery and regulatory inquiries.

Procurement approvals

Maintain evidence of proper approval processes for financial audits and anti-corruption compliance.

Next steps

• Resolution Immutability - Understand how records are protected

• Export and Reporting - Learn about accessing your data

• Data Privacy - Review our data handling practices